First call
What you spend on, roughly how many systems, and how sensitive the data is.
Observability & Governance Find the leaks. Stop the surprises.
Independent consulting on technology spend, AI spend and the governance that holds both together. Behind this text, money moves between your systems. When something starts leaking, it gets found and the gap is closed.
The short version. 85 seconds.
Governance, in one picture
Every move leaves a record.
Each time data moves, the record shows who, what, where, when, how and with what. Approved moves go through. The one that should not, is stopped and written down.
WhenWhoWhatWhereHowWith whatResult
Approved, let through and recordedNot approved, blocked and recorded
Illustrative: made-up teams and systems, one blocked request shown. Governance closes the gaps leaks come through; it does not promise nothing ever leaks.
Governance holds it all together.
Four plain rules: who may buy what, who owns each cost, what data may go into AI, and how it is all watched.
AI arrives three ways at once: tools staff sign up for, AI features switched on inside software you already pay for, and usage bills that grow with every request. Ungoverned, that is where data leaks start.
Governance closes the gaps leaks come through.
Read about data and AI governance- Who may buy what
- Who owns each cost
- What data may go into AI
- How it is all watched
See it. Control it. Optimise it.
See
Every team sees what it spends, and every AI use has a cost per answer or per request.
Control
Agreed limits, alerts on unusual jumps, and a 12-month renewals calendar with notice dates.
Optimise
Savings ranked by value and effort, quick wins first: changes within 30 days, no contract change, each with an owner.
Read about spend observability and optimisation
We never work inside your systems. Your teams switch on what is agreed; we measure the result from the exports you send.
How an engagement runs
Scope and price in writing
Scope document, contract, confidentiality agreement and data-handling terms. Work starts once signed and 50% is paid.
Discovery and a signed baseline
Interviews, your data, a map of every system. You sign that the list is complete.
The work
Spend, savings and the true cost of each AI use; or tracking, alerts and team reports set up with your people.
Final delivery or handover
You accept the deliverables. The balance is due on sign-off.
The AI and technology cost review: ten working days
How spend is managed todaydays 1–2
Your data arrivesdays 2–4
Review with your teamdays 4–5
You sign the baselineday 5
Spend, savings, gapsdays 6–8
True cost of AIdays 6–9
Final deliveryday 10
Services
- AI and technology cost review
- 10 daysone agreed picture of every system and the true cost of your AI use
- Cloud spend management
- 4 weekssetup for smaller organisations; optional monthly service
- AI spend management
- 4 weekssetup for smaller organisations; optional monthly service
- Technology spend management
- 7 weekssetup for smaller organisations; optional monthly service
- Monthly reporting
- Monthlykeeps the cost review's picture current
Typical prices, based on the effort these engagements usually take. Your actual price depends on your needs and is agreed in writing before we start. See typical prices. Data governance for AI: talk to us.
See every step of an engagementBuilt on recognised methods
- FinOps Framework
- The FinOps Foundation's method for running technology spend as a business discipline.
- FOCUS
- One common layout for bills from any vendor, so costs compare like for like.
- ISO/IEC 19770
- The international standard for tracking the software you own, install and use.
- TBM
- The TBM Council's way to sort technology costs: what was bought, what it does, who uses it.
Method and standards
Your confidential data is processed only on our own machines and never sent to cloud AI services. Each client has its own workspace. On request we delete everything at the end and give you a signed certificate of deletion.
Calm, because it's under control.
Start with one call: what you spend on and what worries you. If a review fits, you get a written scope and price.
Book a first callContact details to be added.